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How to Populate and Manage Your Group
Click "MANAGE MY GROUP" in the site's navigation menu
You can also click here: https://learn.traumainformedcaretraining.com/group-registration/ (opens in a new window).
You’ll need to be logged in to proceed with the below steps.
Select the group to manage with a click
You'll see the group dashboard
From the dashboard you can add or remove users and also run reports on your group’s progress.
Enrolling new users
There are three options for enrolling new users:
Option 1: Manually add them and the site will invite them to confirm their account
Option 2: Upload a CSV of users and the site will invite them to confirm their account
Option 3: Generate a ”Group Code” and send it to your users and they can register themselves
Note: Outlook users will be better served by entering an alternate email address. If an alternative is not an option, please look for emails from noreply@traumainformedcaretraining.com in Outlook’s “Other” or “Junk” folders.
Option 1: Manually add new users
Step 1: On the group dashboard, click “Enroll New User”
Step 2: Fill in the new user form and click “Submit”
The system will then invite the new user to complete the process of creating their account.
Option 2: upload a CSV file
Step 1: Prepare a CSV file of users
- Create an empty spreadsheet, for example in Google Sheets or in Excel.
- In the first row, put the row headings: first name, last name, email
- In the remaining rows, fill in the names of the students you want to register
- Save the file in CSV format.
Step 2: Upload the CSV file
- On the group dashboard, click “Enroll New User”
- Click “Upload via CSV” on the “Enroll New Users” screen (see above)
- Drag and drop the file or select it from your computer
- Click “Upload”
The system will then invite the new user to complete the process of creating their account.
Option 3: Generate a group code
Step 1: Click “Group Code”. From here you can generate a code manually or automatically.
- Choose the range of dates that this code will be in effect (required).
- Validation rules are best avoided unless you need them for some reason.
- Click “Submit”
Step 2: Activate your group code
- Slide the “Code Status” switch to the right (active status).
- Note: If you don’t activate the group code it will not work.
- Highlight and copy the group code. (In this case it’s “Demo”).
Step 3: Invite your users
- Share the group code with your users via email or messaging and ask them to use it here:
- https://learn.traumainformedcaretraining.com/group-code/
Running reports
From the “Report” tab you can generate reports on your group to track their progress.
Step 1: Click “Reports”.
Step 2: Select the course you want to run a report for.
Step 3: Click “SHOW REPORT”.
A table will appear showing the progress of all group members for that course, as in the example below.
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